❄️ Partner Upload Portal

Secure Documentation System for Refrigeration Technicians

🔒 Bank-Level Security | SSL Encrypted | F-Gas Compliant

🔐 Secure Partner Access

Access the secure Microsoft Forms upload system for service reports, invoices, and compliance documentation.

❄️ Refrigeration Partner System: This portal is exclusively for authorised Coolth refrigeration technicians and partner companies. Authentication required for document submission.

You'll be redirected to Microsoft's secure login system

📁 Document Types We Accept

📊
Service Reports

Job completion reports with temperature readings and fault diagnoses

💰
Invoices

Service invoices with job numbers and VAT details

🌡️
Temperature Logs

Before/after temperature documentation for compliance

F-Gas Certificates

Refrigerant handling F-Gas certifications

📋
FSA Compliance

Food safety and compliance documentation

🔧
Parts Documentation

Warranty cards, serial numbers, and equipment specs

📋 Upload Requirements

  • Documents must be clear, legible, and properly labeled
  • Maximum file size: 10MB per file
  • Supported formats: PDF, JPG, PNG, DOCX
  • Include job reference numbers on all documents
  • Temperature readings must show date/time stamps

❄️ Refrigeration-Specific Requirements

  • Include refrigerant type and quantity for gas charges
  • Document before/after temperature readings
  • Include equipment make, model, and serial numbers
  • Specify if emergency or after-hours service
  • Note any food safety or FSA compliance issues
  • Include F-Gas certificate number on refrigerant work

🚨 Emergency Service Documentation

  • Submit within 4 hours of job completion
  • Include initial temperature readings showing failure
  • Document any potential food spoilage risk
  • Note arrival time and response time
  • Include customer sign-off on emergency charges

🔒 Security & Compliance

  • All uploads are encrypted using 256-bit SSL
  • Documents stored in secure Azure cloud infrastructure
  • Automatic virus and malware scanning
  • F-Gas compliance tracking for refrigerant handling
  • FSA audit trail for food safety compliance
  • Email confirmation sent for all submissions